Total Order Plus accumulates important invoice data into multiple history files on a daily basis. The files are of a dynamic, multi-keyed structure, which means they continue to increase in size and should be purged on some kind of a time table. In the Business Basis language, there is a maximum file size limit. If a file reaches the maximum, you will not be able to access the file or to down size it to it’s current size. As the file capacity increases, the size of the hard drive decreases as well.
The Cash Receipts History Purge program is located on the PM Options Menu. To access the purge program, type ?PM at the TOP Main Menu and Select B. A/R C/R History. You will be asked for the year to purge. The last year purged information is displayed on the right side of your screen. You will have the option of saving the purged data to a history folder in case you want to have access to the data through a history search.
There is a Cash Receipts History display program on the Accounts Receivable Options Menu as well as in the Find Order/Invoice Utility on the Order Entry System Menu. There are hardcopy print programs on the Accounts Receivable Report Menu.