Category Archives: TOP Tools

Map Network Drives in Windows 10

Below are the mapped network drive settings used with Linux and Unix. A valid Linux/Unix user/password must be used to map a drive to the Windows PC. The Windows PC will use the Windows user/password as the default. User should be set as administrator.

  • Drive Letter: R   Path: \\192.168.1.2\top (Used for UPS Worldship and FedEx Interface)
  • Drive Letter: S   Path: \\192.168.1.2\share
  • Drive Letter: T   Path: \\192.168.1.2\top_text
  • Drive Letter: U   Path: \\192.168.1.2\top_export
  • Drive Letter: V   Path: \\192.168.1.2\top_import
  • Drive Letter: W  Path: \\192.168.1.2\top_remote

Click on This PC  ->  Select the Computer Tab  ->  Click Map Network Drive

Select the drive letter to map or click on the down arrow to display the drive letters (i.e. S for share drive)

Enter one of the specified folders listed above (i.e. \\192.168.1.2\share)

Click Reconnect at sign-in  ->  Click Finish

 

Password Setup in Total Order Plus

TOP users can access the Password Maintenance program on the Definition Menu in each accounting module to setup passwords in TOP. You can also use this feature to view current passwords already setup in TOP – sometimes we forget!

The System Code module name displays automatically.

You will need to know the name of the menu which is located in the upper left hand corner of each screen.  You can press F1 to display all of the menu names within the module or press F2 to enter a date password for the module displayed.

Enter the letter on the menu that corresponds to the menu item you want to password or press F1 to display all of the items on the menu selected.

Type the password for your selection. Upper or lower case does not apply.

Access options are to leave the field blank so all users are allowed to access this menu selection or you can select the Allow option to let specific users access this menu selection or the Disallow option to keep them from accessing this selection.

Notes:

If you select the allow or disallow options, you will need to specify which users will be or not be allowed to access this menu selection, which will require you to know the user’s TOP login name. You will need to decide if the user will be able to make changes to this menu selection of just have Read Only rights.

MENU SETUP TOP

 

Initialize DVD discs for BackupEdge

If your BackupEdge software requires using a DVD for your nightly backup, it is usually helpful to initialize the discs prior to use. The discs must be DVD-RW in order to work. The initialization will not work for customers who use DVD-R discs. Some disc drives perform much better with the read/write capability. To initialize DVD-RW discs, perform the following:

Insert a DVD-RW into the disc drive on your server

Notes:

If you have a Red Hat Linux server, it is possible that you have a Blu Ray DVD drive installed. You can check with Mindware for that information. If the drive is Blu Ray, we recommend using dual layer VERBATIM Blu- Ray Media  BD-RE DL  50GB 2X for best results.

Log in as root to get to the # prompt  ->  type  edgemenu  to launch the BackupEdge software menu

Enter the letter A or use your right arrow key to highlight the Admin tab  ->  Select Initialize Medium  -> Press the Enter key once the Initialize Medium is highlighted

‘This will erase all data on this medium’ message will display  ->  Press the Enter key for ‘Erase It’

The initializing will display a message that the process has begun and once it is complete, a message will display that the process was successful. Press the Enter key to return to the menu.

Type the letter F or use your left arrow key to highlight File  ->  Select X or use your down arrow to select exit  ->  Type exit at the # prompt to return to the system login prompt

 

Inventory Item History Purge

Total Order Plus accumulates important invoice data into multiple history files on a daily basis. The files are of a dynamic, multi-keyed structure, which means they continue to increase in size and should be purged on some kind of a time table. In the Business Basis language, there is a maximum file size limit. If a file reaches the maximum, you will not be able to access the file or to down size it to it’s current size. As the file capacity increases, the size of the hard drive decreases as well.

The Inventory Item History Sales Purge program is located on the PM Options Menu. To access the purge programs, type ?PM at the TOP Main Menu and Select G. I/C Item Hist. You will be asked to enter a year to purge. All item sales for that year will be purged.

The Item History Display program is on the Inventory Master Sub-Menu . There is also a hard copy print program Item History Report on the Inventory Control Report Menu.

Item_Sales_purge

Customer Product Sales Purge

Total Order Plus accumulates important invoice data into multiple history files on a daily basis. The files are of a dynamic, multi-keyed structure, which means they continue to increase in size and should be purged on some kind of a time table. In the Business Basis language, there is a maximum file size limit. If a file reaches the maximum, you will not be able to access the file or to down size it to it’s current size. As the file capacity increases, the size of the hard drive decreases as well.

The Customer Product Sales Purge program is located on the PM Options Menu. To access the purge programs, type ?PM at the TOP Main Menu and Select C. Cust Prod Sales. You will be asked to enter a year to purge. All product sales for that year will be purged.

The Customer Sales by Product display program is on the Customer Master Sub-Menu . There is also a hard copy print program on the Accounts Receivable Customer Sales Report Menu.

Purchase Order History Purge

Total Order Plus accumulates important invoice data into multiple history files on a daily basis. The files are of a dynamic, multi-keyed structure, which means they continue to increase in size and should be purged on some kind of a time table. In the Business Basis language, there is a maximum file size limit. If a file reaches the maximum, you will not be able to access the file or to down size it to it’s current size. As the file capacity increases, the size of the hard drive decreases as well.

The Purchase Order History Purge program is located on the PM Options Menu. To access the purge programs, type ?PM at the TOP Main Menu and Select F. P/O PO History. You will be asked for an ending date to purge. All purchase orders older than the date entered will be purged.

The Purchase Order History display program is on the Purchase Order Options Menu. There are also hard copy print programs on the Purchase Order Report Menu.

PO_purge

Accounts Payable Invoice, Check History Purge

Total Order Plus accumulates important invoice data into multiple history files on a daily basis. The files are of a dynamic, multi-keyed structure, which means they continue to increase in size and should be purged on some kind of a time table. In the Business Basis language, there is a maximum file size limit. If a file reaches the maximum, you will not be able to access the file or to down size it to it’s current size. As the file capacity increases, the size of the hard drive decreases as well.

The Accounts Payable History Purge programs are located on the PM Options Menu. To access the purge programs, type ?PM at the TOP Main Menu and Select D. A/P Inv History or E. A/P Chk History. You will be asked for an ending date to purge. All invoices and checks older than the date entered will be purged.

The Accounts Payable Invoice and Check History display programs are on the Accounts Payable Options Menu. There are also hardcopy print programs on the Accounts Payable Report Menu.

Accounts_Payable_purge

 

 

Cash Receipts History Purge

Total Order Plus accumulates important invoice data into multiple history files on a daily basis. The files are of a dynamic, multi-keyed structure, which means they continue to increase in size and should be purged on some kind of a time table. In the Business Basis language, there is a maximum file size limit. If a file reaches the maximum, you will not be able to access the file or to down size it to it’s current size. As the file capacity increases, the size of the hard drive decreases as well.

The Cash Receipts History Purge program is located on the PM Options Menu. To access the purge program, type ?PM at the TOP Main Menu and Select B. A/R C/R History. You will be asked for the year to purge.  The last year purged information is displayed on the right side of your screen. You will have the option of saving the purged data to a history folder in case you want to have access to the data through a history search.

There is a Cash Receipts History display program on the Accounts Receivable Options Menu as well as in the Find Order/Invoice Utility on the Order Entry System Menu. There are hardcopy print programs on the Accounts Receivable Report Menu.

Cash_Receiipts_purge

Order Entry Invoice History Purge

Total Order Plus accumulates important invoice data into multiple history files on a daily basis. The files are of a dynamic, multi-keyed structure, which means they continue to increase in size and should be purged on some kind of a time table. In the Business Basis language, there is a maximum file size limit. If a file reaches the maximum, you will not be able to access the file or to down size it to it’s current size. As the file capacity increases, the size of the hard drive decreases as well.

Another reason to keep the history files purged, the files are open during the order and invoice data entry programs and when you search for an invoice or item in history, the time it takes to search through thousands of invoices is considerably decreased.The purge programs are located on the PM Options Menu.

In addition to the invoice history purge, there are other purge programs for cash receipts, customer product sales,A/P invoice and check history, purchase order history and inventory history. The O/E invoice history files are the most populated and take up a lot of hard drive capacity.

The purge program gives you the option of saving the purged data to a history folder in case you want to have access to the data through an invoice history search on the Order Entry Options Menu or the Find Order/Invoice Utility on the Order Entry System Menu. TOP allows you to purge by month or by year. This parameter is a field in the Invoice Parameters on the Order Entry Definition Menu.

To purge the O/E invoice history files, go to the TOP Main Menu and type ?PM to display the Purge Options Menu. Select A. O/E Inv History. The last year purged information is displayed on the right side of your screen.

Type the year you want to purge, select Yes or No to purge only NOF customers, select division to purge (requires divisions to be set up on your system) and answer Yes or No to save the purged data to a HISTORY folder on the server (files are stored by company number).

The screen below displays the options mentioned above:

PM_Options_Menu