Category Archives: Customer Instructions

Payroll Manual Checks and Reversals

The payroll system allows you to enter manual checks that were not processed through
the payroll process, as well as reversing previously written checks issued during a
payroll. Void checks can also be entered to track for check reconciliation.

1. Select Manual Check Data Entry on the Pay Cycle Menu.
2. Check No:
Type the check number you issued to this employee and Enter.

Notes:

To reverse a previously written check on the computer, type the check number followed
by an R and Enter.

3. Employee No:

Type a valid employee number and Enter or type ?+ the Enter key to display the Employee Number Selection window.

4. Check Date:
Type the date the check was written in MMDDYY format and Enter.
5. Check Amount:
Type the net amount of the check and Enter.
6. Is The Check Information Correct? (Y-N-DELETE):
Type Y+ the Enter key if the check header information is correct. Proceed to Step 7.
Type N+ the Enter key to edit the check information. Return to Step 4
Type DELETE+ the Enter key to remove the check from the manual check file. Return
to Step 2.

7. Code:

Type a valid earnings code and Enter or type ?+ the Enter key to display the Earnings
Code Selection window.
Press F4 to end earnings code input. Proceed to Step 14

8. Dept:
The default department code from this employee’s master record displays on your screen. Press the Enter key to accept the code displayed or type ?+ the Enter key to display the Department Code Selection window.

9. W/C:

The default worker’s compensation code from this employee’s masterfile displays on your screenPress the Enter key to accept the code displayed or type ?+ the Enter key to display the Worker’s Compensation Code Selection window.

10. Distribution:
The G/L distribution account number for this earnings code
displays on your screen. The cursor moves to the next input field.

11. Rate:

Press the Enter key to accept the rate displayed or override with a new hourly rate.
Press F2 to return Step 10 to change the G/L distribution account number.
12. Hours:
Press the Enter key to accept the hours displayed for this pay cycle or override with
the correct number of hours.

Notes:

The cursor will stop at steps 11 and 12 if this earnings code
is set up for units and hours in ‘Earnings Code Maintenance’ on the
Payroll Definition Menu.

13. Amount:
Press the Enter key to accept the calculated amount of rate x hours or type a new
amount if this earnings code is not set up as hours and units and Enter.

14. Is The Data Correct? (Y-N-DELETE):
Type Y+ the Enter key if this earning code information is correct. Return to Step 7 for
the next earnings code entry.
Type N+ the Enter key to edit this earning code information. Go to Step 7.
Type DELETE+ the Enter key to delete the entire check entry. Return to Step 2.

15. Code:
Type a valid deduction code and Enter or type ?+ the Enter key to display the
Deduction Code Selection window.

Note: The voluntary deduction description and the G/L distribution
displays on your screen. The cursor moves to the amount field.

16. Amount:
Type the amount of the voluntary deduction and Enter.
Press F2 to edit the G/L distribution account number.

17. Is The Data Correct? (Y-N-DELETE):
Type Y+ the Enter key if this deduction code information is correct. Return to Step 15
for the next deduction code entry.
Type N+ the Enter key to edit this deduction code information. Go to Step 15.
Type DELETE+ the Enter key to delete all deduction code entries. Return to Step 15.

18. Federal W/H:
Type the amount of the federal tax withheld for this check and Enter.
19. State W/H:
Type the amount of the state tax withheld for this check and Enter.
20. Soc Sec:
Type the amount of social security withheld for this check and Enter.
21. Medicare:
Type the amount of medicare withheld for this check and Enter.

22. Is The Data Correct? (Y-N-DELETE):
Type Y+ the Enter key to accept tax information. Return to Step 2 for the next check
entry.
Type N+ the Enter key to edit the tax information. Return to Step 18.
Type DELETE+ the Enter key to delete the entire check. Return to Step 2.

Notes:

Before you exit the screen, the amount of the check must be
distributed correctly and the balance must equal zero. If the check is
out of balance, you will be prompted to either delete the entire check or press the Enter key to make corrections.

Backup DVD/Tape Rotation Requirements

Customers usually have backup software that allows them to backup their data stored on their server. BackupEdge software allows the user to set up a schedule of what days they want to perform a backup, either to DVD or to a tape cartridge.

The elusive rule of thumb is there should be a DVD or tape for each night of the week Monday through Friday in their rotation. Some customers prefer to have a two week rotation. BackupEdge requires that the DVD or tape not to be used until at least 7 days from the last time it was used in a backup routine. For example, if you use a DVD or tape on Monday, you cannot reuse the DVD or tape until Monday of the next week.

It may not be a bad idea to keep a backup from the last day of each month until the next month end is completed.

A recommended rotation would be:

Monday Week 1, Tuesday Week 1, Wednesday Week 1, Thursday Week 1, Friday Week 1

Monday Week 2, Tuesday Week 2, Wednesday Week 2, Thursday Week 2, Friday Week 2

Month 1, Month 2, Month 3

Year 1

Remote FTP backups do not require the same rules of use.

Acer Hardware Warranty

Every Acer personal computer comes with either one year warranty or a three year warranty, depending on the model of the PC. The units with a three year warranty usually includes a limited first year onsite warranty.

In the event of a hardware issue during the warranty period, Acer does provide an end-user free support number:  800-816-2237.

When you contact technical support, you will need to provide them with the serial number and the model number of the unit (this is found on the back of the unit).

Most Acer LED monitors include a three year warranty. Serial number and model information is also found on the back of the unit.

Acer technical support will require you to have access to the unit so they can have you trouble shoot the issue while they are on the phone. If the issue is not resolved, you can either return the unit to Acer or find an Acer distributor/repair service that will validate the warranty.